The paperless office has been heralded for decades. But as we all know, it has yet to materialize. Most businesses still have 95% of their information laying on desks and filed away in cabinets. This creates a host of problems for businesses, problems that can easily be solved by converting paper documents into a digital format.
In most cases, when businesses make the decision to "go digital," they hire a professional document scanning service to transfer paper records into electronic copies. The electronic copies are then available to anyone with access to the document database. Any document can be quickly found using keywords. If a hard copy is required it can be printed and once used, shredded and recycled.
Federal Laws that Encourage Electronic Document Storage:
Most offices operate under a flood of paper documents. Employees maintain a personal archive, each office maintains another archive and then there is also an official company archive. The storage required for paper documents grows at a rate of 20-25% every year. To help meet their storage needs many companies look to off-site storage companies to store their company documents. This solves the storage problem but can be very costly depending on the size of the business.
Consider just one 80 gigabyte hard drive. It can hold 2.7 million documents and costs only $120. The same storage for paper documents would be 68 4-drawer file cabinets. The cost for one cabinet alone is more than $120.
With all this to consider, it is no wonder that more and more companies are making the decision to go paperless, and we can help your business do it too!